Policies and Procedures

Procurement Policy

This policy applies to Cook Inlet Aquaculture Association (CIAA), its Board of Directors, and staff. To the extent this policy establishes requirements and obligations beyond those required by applicable state or federal law, the policy shall be aspirational and shall not be binding upon the organization.

The purpose of this policy is to ensure that the goods and services required by CIAA to fulfill its mission are obtained in a cost-effective manner and in compliance with private, state, and federal grant requirements. Goods are inherently tangible items; services are intangible products performed by others outside of the organization.

Goods and services may be procured through single or sole source providers or through a competitive process. The procurement of goods and services or the contractual commitment of CIAA resources through grant agreements or other contracts exceeding $100,000 must be reviewed and accepted by the Board of Directors. The Executive Director has the authority to procure all other goods and services included in a budget approved by the Board of Directors.

The Executive Director, during emergencies or unforeseen circumstances, may waive CIAA procurement procedures and may authorize the purchase of goods or services not in a budget approved by the Board of Directors. The Executive Director will report to the Board of Directors the details for such purchases as soon as possible.

It is the responsibility of the Executive Director to develop procedures that are appropriate for CIAA. The procedures set forth by different granting agencies whether they are private, state or federal will supersede CIAA procedures. However, if no
specific guidance is provided, then CIAA procedures will apply.

The Executive Committee may authorize expenditures not in an approved budget up to $25,000 without prior approval of the Board of Directors.

CIAA employee Ethical Standards/Conflict of Interest policy and Board of Directors Standards of Conduct policy apply to all CIAA activities including procurement.

Approved: February 21, 2015